GSA’s Application Rationalization Increases Efficiency and Saves Taxpayer Dollars

What is application rationalization and how do we conduct it across the organization?

We use a methodology, developed in partnership with Gartner and Forrester, to analyze our application portfolio and assess whether an application should be tolerated, invested, migrated, or eliminated (TIME). Using the assessment results, GSA can make better-informed, data-driven investment decisions and focus its IT spending on agency-wide priorities. Our goal is to enable the business to better respond to emerging or changing needs with modernized applications and technologies.Data-dot-gov-rtb-1

Why application rationalization?

At GSA, we made the commitment to use application rationalization to help guide IT investment decisions. We use application rationalization to assess our application portfolio and determine whether to retire, consolidate, replace or modernize applications. Our objective is to address growing budget and resource constraints, by improving operational support, reducing costs, and improving efficiency.

What does this mean for GSA’s Business and IT Leaders?

Recently, we identified more than $5 million in cost avoidance in the Federal Acquisition Services’ (FAS) application portfolio. Led by the Enterprise Architecture (EA) program, we worked in close collaboration with GSA Enterprise IT Governance, business executives, IT managers, as well as the application IT and business owners to help eliminate or migrate twelve unnecessary applications. Currently, the team is working on evaluating an additional thirteen applications. At the conclusion of the team’s analysis, we expect to present our observations and recommendations to the FAS IT governance.

Leveraging GSA IT’s Application Rationalization Framework

GSA IT and business leaders who are considering application rationalization as a framework to improve how they invest in IT should consider using GSA IT’s framework.

For more information or resources about application rationalization, please contact Kevin Wince (kevin.wince@gsa.gov) or ea_governance@gsa.gov.