Tag: Government Acquisition

Posted on

Update to Better Contracting Initiative 2

In an earlier blog post, Transforming Government IT Procurement: Better Contracting Initiative Priority 2, I introduced the Better Contracting Initiative (BCI) as a driving force behind our ongoing efforts to modernize government IT procurement. 

I described the Governmentwide Acquisition Strategy initiative led by the IT Vendor Management Office (ITVMO) to centralize engagement with critical Original Equipment Manufacturers (OEMs) and negotiate universal contract and process improvements to ensure that all agencies benefit from best-in-class terms and pricing as “One Customer.”

Today, I’ll provide details on the ITVMO’s Governmentwide Microsoft Acquisition Strategy (GMAS), an unprecedented initiative to forge a strategic partnership between the government and Microsoft, and provide immense value to the government and one of its critical IT suppliers.

The GMAS origin

In 2023, the ITVMO launched the GMAS initiative to help standardize government contract terms and pricing for Microsoft products and services, offered by many resellers, regardless of where or how agencies acquire them. The goal was to consolidate best-in-class terms into a universal term sheet that agencies could apply to any government buying vehicle. With best-in-class terms and enhanced cybersecurity standards, all government agencies, large and small, would benefit from the U. S. government’s size and weight, and avoid the inefficiencies of negotiating certain contract terms at each procurement. The process was designed to be collaborative, both across the government and with Microsoft, to generate efficiencies for all parties.

Comprehensive due diligence and preparation

After reviewing Microsoft contracts from each of the 24 Chief Financial Officers (CFO) Act agencies, the ITVMO compiled a list of 150+ contract terms and conditions worthy of standardization due to their varying language and benefits. ITVMO also performed an extensive price analysis that revealed substantial variance in pricing from resellers due to factors not always driven by “size of the prize.”

These contractual and price variances revealed an opportunity to capitalize on identified flexibilities, establishing best-in-class contract elements to apply to all government contracts.

With every CFO Act agency participating, the ITVMO hosted a Civilian Services Acquisition Workshop (C-SAW). Over two days, the group collaboratively concentrated the original list of terms and price reduction concepts down to 24. These 24 items comprised the foundation of the GMAS initiative.

Partnership with Microsoft

Over the course of several months, the ITVMO, Office of Management and Budget, and Microsoft’s Federal Division discussed the government’s requests and proposed additional ways to establish a strategic partnership. 

The teams walked through each item to understand the specific requests and the underlying challenges. Stakeholders from Cybersecurity and Infrastructure Security Agency (CISA) engaged with Microsoft’s cybersecurity teams to discuss the critical security elements and standards that GMAS aimed to achieve. 

Recently, the government provided a detailed compendium of solutions for Microsoft to formally consider at the corporate level, as many of the items require updates to long-standing corporate policies. Considerations and discussions on the original 24 challenges are ongoing as of October 2024.

Looking ahead

Microsoft has committed to working with the ITVMO to advance the initiative’s progress. We will continue to work with Microsoft to finalize a path forward.  Throughout the project, Microsoft has acknowledged how implementing consistency across contracts between agencies and resellers would improve its performance as a product and service provider. 

Having spent the last six months working with Microsoft, the government is pleased with the emerging alliance. Clearly, both sides value the other as a critical partner, as demonstrated by the willing collaboration of the GMAS effort. The government is confident that this project will yield unprecedented success and pave the way for more strategic endeavors with other critical IT industry partners.

The GMAS initiative is truly a first-of-its-kind effort to solidify the government as “one customer” in the eyes of a critical industry partner. Building on the anticipated success of GMAS, the ITVMO intends to launch similar efforts with other IT OEMs in FY25. 

Stay tuned for more updates on GMAS and upcoming ITVMO initiatives to improve IT buying conditions for the federal government.

Visit our website to learn more about how GSA’s Office of Information Technology Category addresses the BCI through the ITVMO.

Please follow us on LinkedIn to join our ongoing conversations about government IT.

To get updates for this blog, please sign up on the right-hand side of the page where it says Sign up for Blog Updates.

Posted on

Terrestrial connectivity problem? Meet GSA’s satellite solutions.

Problem: Meeting the need for reliable and flexible connectivity

The digital landscape and the federal IT market are extremely fast-paced and ever-evolving; federal agencies require robust, flexible, and reliable connectivity solutions to maintain their operations seamlessly, regardless of location. Even more critical are remote or emergency situations where traditional broadband solutions may fall short. Many agencies face such challenges, needing reliable connectivity for maritime and remote operations. This is one way GSA’s goals of simplifying federal procurement processes helps ensure agencies get what they need and deliver for the American people.

Solution: Leveraging Low Earth Orbit (LEO) satellites through EIS

LEO satellites’ recent innovations have made them more affordable and accessible. Closer to Earth than traditional geostationary satellites, LEO satellites offer faster response times and more reliable data exchange, both essential to maritime and remote operations.

One great example hits close to home. GSA is also our customer, and the agency uses our solutions. My team collaborated with GSA’s Chief Information Officer to integrate LEO satellite services as part of their Software Defined – Wide Area Network solution to provide high speed connectivity for remote locations, as well as alternate connectivity in a potential emergency situation. Working through the Enterprise Infrastructure Solutions contract vehicle, we helped the organization get the necessary equipment and services. This partnership shows how GSA’s EIS can transform modern IT solutions.

“We’re focused on providing a secure, forward-leaning work environment where we can accomplish our mission regardless of location or emergency situation,” said Erika Dinnie, associate CIO at GSA’s Office of Digital Infrastructure Technologies.

“We streamlined our network, eliminated bottlenecks, incorporated software-defined networking to simplify network management, and implemented a zero trust security posture.”

Enhanced operational efficiency and real-time data exchange

By deploying a SD-WAN that includes LEO satellite services, agencies can revolutionize their operations, allowing for cost-effective, real-time data exchange from remote, airborne and maritime locations. This enhances GSA’s ability to efficiently monitor and respond to environmental changes and emergencies. Agencies can get game-changing real-time data exchange. 

Successfully implementing through EIS highlights the contract vehicle’s flexibility and shows the practical benefits of adopting cutting-edge technology to meet mission-critical needs.

Why agencies should consider LEO services

LEO satellites offer many advantages for federal, state, local and tribal agencies, especially those operating in remote areas or requiring reliable backup solutions. Key benefits include:

  • Faster response time: Due to their lower altitude, LEO satellites transmit data quicker and suffer lower latency than other satellite services.
  • Cost-effectiveness: Innovations and increased competition have made LEO solutions more affordable than ever.
  • Reliable connectivity: LEO is ideal for remote or underserved areas where traditional broadband services are unavailable or unreliable.
  • Scalability and flexibility: Agencies can easily scale services based on their needs, ensuring uninterrupted operations.

Acquiring LEO and SD-WAN services through EIS or MAS IT

Agencies looking to use LEO satellite solutions or enhance their network infrastructure with SD-WAN can use GSA’s EIS and Multiple Award Schedule IT contracts.

EIS Contract Vehicle

  • Offers a comprehensive suite of services, including LEO satellite integration and SD-WAN architecture.
  • Simplifies the procurement process with pre-vetted vendors and streamlined acquisition procedures.
  • Provides cost savings through aggregated federal buying and increased competition among suppliers​​​​.

MAS-IT

  • Agencies can purchase satellite communication services through the COMSATCOM Special Item Number 517410.
  • Provides a wide array of IT products and services, including managed network services and cloud-based solutions​​​​.

Expert support and resources

GSA’s Solutions Brokers can help agencies navigate the acquisition process and select the best solutions to meet their specific needs. They provide technical consultation, scope reviews and solicitation templates to ensure a smooth and efficient procurement process​​​​.

Interested in learning more? Please watch our recent webinar about GSA’s LEO satellite solutions, as part of our Executive Education Series. The event featured GSA’s satellite and mobility subject matter experts and a special guest calling in live from Utqiagvik, Alaska! Slides from the presentation are available below for download.

Slides for November 6, 2024 Low Earth Orbit with Enterprise Infrastructure Solutions CLP Class 508 ReviewedDownload

Please follow us on LinkedIn to join our ongoing conversations about government IT. To receive updates for this blog, subscribe to GSA email updates and select “Great Government For Technology”.

Posted on

Transforming Government IT Procurement: Better Contracting Initiative Priority 2

As part of our ongoing efforts to modernize government IT procurement and management, the Better Contracting Initiative (BCI) has been a cornerstone of our strategy at the Governmentwide IT Program Management Office. Today, I am excited to discuss the strides we are making under the BCI, particularly Priority 2, which focuses on negotiating common enterprise-wide software licenses.

We’ve embarked on a journey to streamline how our federal government procures and manages its software assets. Our new Governmentwide Acquisition Strategy initiative not only aims to enhance operational efficiencies but also to achieve substantial cost savings and increase buying efficiencies.

Strategic collaboration and enhanced efficiency

Our approach under Priority 2 of the BCI involves collaboration and strategic negotiation directly with Original Equipment Manufacturers (OEMs), which are essential in managing the government’s vast array of IT resources. By centralizing our engagement processes and encouraging industry to view government agencies as “one customer,” we are ensuring that all government agencies, large and small, benefit from the best possible terms and prices, avoiding the inefficiencies of fragmented and duplicative contract terms.

IT Vendor Management Office’s role in the Governmentwide Acquisition Strategy initiative

The IT Vendor Management Office (ITVMO) has been instrumental in this effort, spearheading direct engagements by developing partnerships with OEMs, conceptualizing solutions for governmentwide challenges, negotiating resolutions, and establishing guidelines that will serve as the benchmark for software procurement across federal agencies. The Governmentwide Acquisition Strategy initiative is truly a governmentwide endeavor.

Steps to success

The ITVMO first identifies target OEMs by soliciting quantitative and qualitative data from all 24 Chief Financial Officers (CFO) Act agencies. Using analysis of governmentwide spend and the gravity of common OEM-specific challenges, the ITVMO recommends an OEM to address, which is then validated and approved by government leadership.

The ITVMO then collects contract data from all 24 CFO Act agencies and performs significant analysis on terms and pricing to identify inconsistencies and abnormalities (both good and bad). With the help of a Governmentwide Integrated Project Team, the ITVMO builds a list of best-in-class terms and target pricing to pursue via a variety of recommended solutions.

After a comprehensive review and discussion of these recommended solutions through a Civilian Service Acquisition Workshop, which further supports implementation of BCI through Prong #3 focusing on getting requirements right the first time which will avoid waste and save financial resources, the CFO Act agencies and the ITVMO works to finalize a set of governmentwide requests for the OEM.

Finally, the government engages the OEM in a collaborative fashion by walking decision-makers through the government’s challenges and recommended solutions for the purpose of cooperative adjustment and, ultimately, acceptance of our governmentwide concepts through modifications to all governmentwide acquisition vehicles so that all federal entities get the benefits of our “one customer” approach.

Consistency in contracts = Better contracting

The initiative is part of a broader effort to not only manage costs but also to ensure that the software we procure is secure, reliable, and meets the diverse needs of the federal workforce. To that end, we’ve made significant progress in identifying key areas where terms and conditions can be standardized to benefit all agencies. Our focus has been on improving license flexibility and mobility, enhancing cybersecurity measures, and implementing cost-effective pricing strategies. The feedback from various stakeholders has been overwhelmingly positive, indicating strong support for a more unified approach to software licensing in the federal sector.

Looking ahead

As we continue to advance this initiative, the insights gained from our ongoing discussions and negotiations will inform our strategies, ensuring that the federal government remains a prudent and effective purchaser of IT resources. To that end, the ITVMO is putting together a guide for agency acquisitions, specific to critical OEMs, to ensure broad recognition and adoption of the best-in-class practices we learned about throughout the Governmentwide Acquisition Strategy process. The goal is not only to save money but also to improve our IT infrastructure, making it more responsive to the needs of our agencies and the public.

The Better Contracting Initiative is a testament to our commitment to innovation and excellence in government IT procurement. With Priority 2, we are setting new standards for how the government collaborates and negotiates in the IT realm, ensuring better outcomes for all our stakeholders. Stay tuned as we continue to make strides in transforming government IT procurement for the better.

Visit our website to learn more about how ITC is addressing the BCI through the ITVMO.

Please follow us on LinkedIn to join our ongoing conversations about government IT.

To get updates for this blog, please sign up on the right-hand side of the page where it says Sign up for Blog Updates.

Posted on

Celebrating a major small business milestone

The U.S. General Services Administration (GSA) is deeply committed to supporting small businesses, recognizing them as the backbone of our economy and a critical component of innovation and growth. GSA contract vehicles provide small businesses with unprecedented opportunities to compete for federal contracts, helping them to expand their capabilities, grow their operations, and contribute significantly to the nation’s economic vitality. By facilitating streamlined procurement processes and offering dedicated support, GSA ensures that small businesses can effectively meet the needs of agencies while achieving their own business goals. This commitment not only drives agency success but also fosters a diverse, resilient, and dynamic IT industry that benefits all.

The 8(a) STARS III GWAC exemplifies this effort. As the contract approaches its 1,000th task order, it’s a great time to highlight the remarkable achievements of this contract vehicle and the significant benefits it provides to federal agencies and small businesses alike. This milestone underscores the impactful contributions of our industry partners and the vital role 8(a) STARS III plays in advancing agency missions through innovative IT solutions.

Enabling agency success

8(a) STARS III is designed to provide federal agencies with innovative IT services solutions from highly qualified 8(a) small businesses. The contract supports a broad scope of IT services, including cybersecurity, artificial intelligence, IT help-desk support, and more. This flexibility allows agencies to address a wide range of IT needs efficiently and effectively.

One of the key benefits of 8(a) STARS III is its streamlined procurement process. By leveraging this pre-competed contract vehicle, agencies can save time and reduce procurement costs, enabling them to focus more on mission-critical activities. Additionally, the sole-source capabilities of 8(a) STARS III enable faster acquisitions and provide direct access to small disadvantaged businesses, enhancing efficiency and promoting socio-economic goals.

What our customers are saying

The success of 8(a) STARS III is a testament to the capabilities and innovation of our industry partners. Here are some real quotes from our recent customer survey that highlight the positive impact of this contract:

  • Standardization and compliance: “The 8(a) STARS III standardized labor categories, established labor rates, and pre-negotiated terms and conditions streamlined the acquisition process and helped to ensure compliance and reduce risk. Also, the step-by-step ordering instructions and the links to tools and resources on the website were an added benefit that were comprehensive and easily accessible.”
  • Ease of use: “STARS III was very easy to utilize. The list of industry partners allowed me to find capable vendors, and the ordering guide allowed me to streamline my acquisition and receive RFQ responses quickly.”
  • Enhanced efficiency: “The 8(a) STARS III sole source authority helped me streamline my acquisition and save time.”
  • Support for Small Business: “We needed an expedited award to a small business. 8(a) STARS III accomplished this with great rates!”

Achieving socio-economic goals

In addition to providing top-notch IT solutions, 8(a) STARS III plays a crucial role in helping agencies achieve their socio-economic goals. By awarding task orders to 8(a) small disadvantaged businesses (SDBs), agencies can support small business growth and help meet the President’s goal of increasing the share of federal contracting dollars going to SDBs to 15% by FY2025. This contract vehicle not only drives agency success but also fosters a diverse and resilient IT industry.

The 8(a) STARS III GWAC is designated as a Best-in-Class contract by the Office of Management and Budget (OMB), further affirming its value and effectiveness in meeting government-wide IT needs. This designation reflects the contract’s high standards, competitive pricing, and ability to deliver quality solutions.

Looking ahead

As we approach this significant milestone, we remain committed to supporting our agency partners and industry stakeholders. The continued success of 8(a) STARS III is a shared achievement, made possible by the dedication and expertise of our industry partners. We look forward to building on this momentum and driving further innovations in IT procurement.

Visit our website to learn more about GSA’s 8(a) STARS III or use our IT Solutions Navigator to find the vehicle that’s right for you.

Please follow us on LinkedIn to join our ongoing conversations about government IT.

To get updates for this blog, please sign up on the right-hand side of the page where it says Sign up for Blog Updates.

Posted on

Without you, we can’t make IT happen!

March marks National Procurement Month, a period to honor procurement professionals and the acquisition workforce across industry and government. Professionals like you who give your all to serve the public interest and make things happen.

Whether it’s making the most of emerging technologies like artificial intelligence or securing contracts to improve an agency’s cloud solutions and emergency mobile services, procurement professionals have tangible effects on the American public.

I want to take a moment to acknowledge the acquisition professionals across all levels of government and industry that work with GSA to deliver Best-in-Class service.

Key to successful organizations

Government acquisition professionals are out there every day doing the hard work of evaluating requirements to determine what’s possible, what’s working, and what could be improved. From reviewing offers and making awards, to monitoring the contract progress with a focus on transparency and accountability, you continue to make a difference and ensure taxpayer dollars are spent responsibly.

Team acquisition

Acquisition is a team sport, and as we continue to build IT acquisition vehicles, we recognize how important it is to be engaged and transparent with our agency and industry partners and to embrace innovative acquisition solutions, while learning from stakeholder feedback and expert procurement professionals in the IT field. Each group is instrumental to the success of our mission.

Evolving and improving

New technologies are rapidly changing and improving how we do procurement. Promising new tools such as Robotic Process Automation (RPA), machine learning, and AI are set to further streamline procurement processes and improve supply chain visibility. Credit for much of procurement’s quick tech evolution over the last couple of years can also go to members of the acquisition workforce: Data analysts, chief information officers, and emerging tech subject matter experts who have developed, found, tested and deployed IT solutions that make procurement more efficient and less risky, expanding our ability to directly impact the bottom line and drive successful outcomes for agencies.

Buy, sell — Be part of the procurement picture

Without YOU, we can’t make IT happen! Thank you for your unwavering dedication.
Do you want to continue your professional development as an IT procurement professional? Learn more at GSA’s Information Technology Acquisition University https://gsa.gov/itau or sign up for a training session and earn CLPs at https://gsa.gov/events.

Are you ready to be part of the vendors who support the American public? Find out how to work with GSA and become a vendor at the Vendor Support Center https://vsc.gsa.gov/vsc/.

Follow ITC on LinkedIn and subscribe for blog updates.

Posted on

Working on a critical acquisition? Start with GSA’s Market Research as a Service

Before making a mission-critical acquisition, agencies can save time and resources in finding compliant suppliers, capabilities, competition levels and more to understand the market landscape. GSA’s Market Research as a Service (MRAS) conveniently delivers meaningful market data at no cost to federal, state, and local agencies.

How does MRAS work with agencies?

Through FAR Part 10-compliant Requests for Information (RFIs), sources sought, industry days, and advanced product research, MRAS collects data to help customers understand where their need fits within the GSA governmentwide marketplace.

MRAS experts partner with federal, state, and local agencies to create customized RFIs and help agencies shape their overall acquisition strategy with a thorough, tailored market research report. These services are available at no cost and can be completed typically in two weeks or less.

Record of success with MRAS

In three years, MRAS has conducted over 3,000 RFIs for customers, including more than 25% specifically for IT Category Special Item Numbers (SIN) on the GSA Multiple Award Schedule (MAS).

Top customers served:

  • U.S. Air Force
  • U.S. Army
  • U.S. Navy

Better techniques, better results, Best in Class

The MRAS team uses extensive technology tools and the latest research techniques to generate the best information for customers, and generates a list of vetted, Best in Class GSA industry partners who can fulfill a customer’s unique requirements. The team also works closely with GSA’s talented Customer Service Directors (CSD) to research and review the category, SIN, or contract that best meets the customer’s requirements while following applicable compliance guidelines and maximizing resources.

Customers can review the results of their MRAS request with a member of GSA’s CSD team to answer questions and consider next steps.

Recently, the MRAS team produced a market research report for a multimillion-dollar Department of Defense (DOD) project at Nellis Air Force Base, Nev. and Fort Irwin, Calif. In less than two weeks, the team identified more than 40 potential sources. DOD ultimately found a winning match on the MAS IT professional services SIN.

GSA’s MRAS – Your free resource to start your agency’s successful acquisition journey

GSA’s MRAS offers customers invaluable help through a key component of the acquisition process. MRAS helps agencies make informed acquisition decisions precisely and efficiently. Contact MRAS to learn more and get started today.

Follow ITC on LinkedIn and Twitter, and subscribe for blog updates.

Posted on

FAS Commercial Platforms Initiative

I’ve had the pleasure of being involved with the Commercial Platforms marketplace initiative since its inception. To make it easier for federal agencies make routine commercial product purchases, we partnered with multiple online platforms to modernize the buying experience. Through these partnerships we have made significant progress, and I’m excited to share more details on where the program is headed.

Program update

The Commercial Platforms program launched in August 2020 with four initial agencies and approximately 350 cardholders who could log in and purchase from any of our three participating platforms. I’m happy to report that agency interest is very strong, and the program has grown to over 20 participating agencies and over 40,000 total eligible cardholders.

The Commercial Platforms team actively works with the platforms to identify ways to support administration priorities in the areas of:

  • Supply Chain Risk Management (SCRM), 
  • Green Products, 
  • Small Business, 
  • Made in America, and 
  • Diversity, Equity, Inclusion and Accessibility.

There is a continued emphasis on customer experience and direct feedback from buyers and program managers to better understand how the program can improve. Check out the new Commercial Platforms infographic for more FY21 highlights. 

Leadership changes

I’m pleased to share that GSA’s Northeast and Caribbean Regional Commissioner Jeff Lau is the new Executive Sponsor of the Commercial Platforms program. I will continue to provide guidance and support in a consultative role, but Jeff will manage the team and help shape the future of the program. 

Jeff recently shared that he sees “a great deal of potential and opportunity within this program to modernize and streamline routine commercial buying. I am excited about growing the program and broadening the number of platforms participating in future contracts. This will be a significant focus area as part of my leadership.”

Future contracts

Work is now underway on the next acquisition for the Commercial Platforms program, with existing contracts in place until June 2023. The team released a Request for Information (RFI) that asks for feedback from industry stakeholders on requirements and capabilities to support future program contracts.

As the market and our understanding of the e-commerce landscape evolves, buyer feedback will continue to play a significant role. The buyer’s experience is emerging as the top priority area, and we will keep learning from industry’s insights, feedback, and commercial practices.

To access the RFI, please visit and subscribe to the GSA Interact Commercial Platforms group. Visit www.gsa.gov/commercialplatforms for the latest on the Commercial Platforms program.

Follow ITC on Twitter and LinkedIn, and subscribe for blog updates.

Posted on

Improving Acquisition Governmentwide: IT and Professional Services

It’s not often that you hear from both the Information Technology Category and Professional Services and Human Capital Categories on this blog, but we’re excited to share some updates about how our portfolios are collaborating to improve governmentwide services acquisition. For this post we’re joined by Sheri Meadema, acting assistant commissioner of GSA’s Office of Professional Services and Human Capital Categories.

ITC and PSHC have always focused on developing and delivering contractual approaches that meet the expressed, current, and future needs of our customer agencies. We set up flexible solutions so industry has a low-friction experience when working with the government. Our job is to help our customers by: 

  • Reaching the most qualified and experienced suppliers in various socioeconomic categories. 
  • Accessing an acquisition channel that is designed to deliver exactly what agencies need and how they need to buy it.
  • Complying with evolving federal regulations.
  • Reducing the complexity and risk associated with services acquisition to the maximum extent possible.

What’s new

This year we are taking our partnership a step further through a new focus area called the Services Marketplace. ITC and PSHC are working together to align how we roll out new contracts and tools to support buyers and suppliers of services. 

Along with the leaders of GSA’s services contracts, we are working together to find enterprise-level solutions. We have three primary goals:

  • Rationalize, align and expand GSA’s contract offerings.
  • Improve FAS’s market research and buying tools. 
  • Improve the data and reporting systems used in support of our acquisition programs

What will this look like for our customers and industry partners? For industry, we envision a future with standardized engagement and solicitation processes regardless of the type of services you’re providing. We will focus on using a consistent set of best practices and tools when possible for both IT and professional services for solicitations, evaluation, negotiations, award, and contract management.

For our customers, we want to deliver a consistent, exceptional customer experience that makes it easier to get successful outcomes when compared to open market procurements. A customer agency buying services from GSA should be able to access familiar processes and have access to the right industry base, best-in-class contracts, effective and efficient tools, and support resources.

What we’re working on

Under the umbrella of the Services Marketplace, we are building the next generation of contracts, including the Services MAC, Polaris, and the follow-on to Alliant 2. 

  • ITC recently awarded the 8(a) STARS III Governmentwide Acquisition Contract, a small business set-aside, Best-in-Class GWAC. Through 8(a) STARS III, agencies can access award-winning 8(a) firms for emerging technologies and Outside Continental United States support via an established contract vehicle, saving time and taxpayer money over open-market methods.
  • Development of the next generation small business IT GWAC Polaris is well underway. The request for proposal for the new Polaris small business IT contract is expected in February 2022. Once fully awarded, Polaris will complete GSA’s GWAC contract portfolio by enabling federal agencies to set-aside IT task orders to small business, women-owned small business, service-disabled veteran-owned small businesses, and businesses located in HUBZones. 
  • With the OASIS ordering period ending in 2024, PSHC is making significant progress on a new Services Multi-Agency Contract to support federal agencies’ procurement requirements for services, making essential improvements and building on the program’s success. 
  • Work also continues on improving our Multiple Award Schedule service offerings in Phase 3 of the consolidation. Contractors with multiple contracts will consolidate down to one, which translates into fewer overall contracts for the acquisition workforce — and industry partners — to manage. It will also make it easier for agencies to find the vendors to meet their mission requirements.

We’ve also started standardizing the scope review process and created a digital tool/portal so customers can submit their scope review requests. This will allow for better tracking, management, and coordination across portfolios, as well as create a single customer experience. PSHC has already created a pilot single intake form and we are working to integrate that across other portfolios. 

In the coming months, we’ll launch a single Delegation of Procurement Authority training for OASIS and Human Capital and Training Solutions and a single on-demand ITC DPA, which combines 8(a) STARS III, VETS 2, and Alliant 2 to simplify the customer experience. We’ve also started the discovery phase for an order management tool for all services task orders. This will allow for better solicitation development, tracking, and task order management on GSA contracts. 

We look forward to continued input from customers and industry partners to create consistency as we build the next generation of contracts, improve market research and buying tools, and enhance data and reports systems for governmentwide services acquisition.

Contact us

If you’re interested in learning more about any of our contracts, send us a note!

Join the Small Business GWAC Community of Interest here to follow 8(a) STARS III and Polaris updates: https://interact.gsa.gov/group/small-business-gwac-community-interest.

Join the Professional Services Community here to follow news on the Services MAC: https://interact.gsa.gov/groups/professionalservicescategory.

Follow ITC on Twitter and LinkedIn, and subscribe for blog updates.

Posted on

FAST 2021: Incorporating IT Security into Acquisitions

Join us May 13th at 1:00 pm EDT for a live webinar led by GSA’s IT Acquisition experts as we explore:

  • Benefits in shifting from a compliance model to the cybersecurity maturity model
  • Adopting a supply chain risk evaluation approach in government contracting
  • Easy to understand acquisition planning packages (e.g., playbooks, checklists, templates)

The 3-hour session features an overview of requirements and evaluation factors used in developing the 2nd Generation Information Technology (2GIT) blanket purchase agreement; and a quick look into the GSA’s IT Solutions Navigator connecting buyers with resources, tools, and decision support for IT procurements.

This is the third session in GSA’s 2021 monthly Federal Acquisition Service Training (FAST) Conference series. Each session is worth up to 3 Continuous Learning Points. You can find the full lineup of events here.

Registration is open and free for agency and industry partners. Reserve your virtual seat today – we look forward to seeing you there!

Please follow us on Twitter @GSA_ITC and LinkedIn to join our ongoing conversations about government IT.

To get updates for this blog, please sign up on the right-hand side of the page where it says Sign up for Blog Updates.

Posted on

Introducing the IT Vendor Management Office: a new government-wide collaborative effort to solve the toughest challenges in federal IT acquisitions

The last months have been a whirlwind of activity for the new government-wide Information Technology Vendor Management Office (ITVMO). We not only chartered the ITVMO, but have started working with several partner agencies and IT acquisition experts from across government to identify existing resources that can assist agencies with their buying decisions. The ITVMO brings together the most critical players in the federal IT acquisition landscape to solve challenges agencies and vendors face when buying and selling IT products and solutions.

Launched in October 2020, the ITVMO is a government-wide effort to amplify the benefits of managing vendor engagement in the IT Category to make IT acquisitions faster and more cost effective. The ITVMO serves as a trusted independent advisor and advocate to help agencies buy common IT goods and services. As a one-stop shop, the ITVMO will leverage government-wide IT procurement data, conduct market research, and develop shared agency acquisition knowledge to support agencies’ buying decisions.

There are many programs and initiatives across government that are interested in improving how government buys IT. The ITVMO is unique in that it is a collaborative effort amongst partners in Category Management (CM) with the most critical IT acquisition Best in Class (BIC) contract vehicles and associated programs including:

  • The General Services Administration (GSA);
  • The National Aeronautics and Space Administration (NASA);
  • The National Institutes of Health (NIH);
  • The Department of Defense (DOD);
  • The White House Office of Management and Budget (OMB) Office of Federal Procurement Policy (OFPP).

Through this collaboration, the ITVMO will advance the goals of IT Category Management (CM) to improve how the government buys common IT goods and services and enable the government to act more as a single entity by sharing best practices and acquisition intelligence as well as eliminating the unnecessary duplication and redundancy that exists between federal agencies.

What’s Happening & What’s Next

One of the central drivers of CM is to mature federal IT acquisitions so that the government acts more like a single buyer rather than many independent agencies. By creating a space where some of the biggest and most impactful federal IT acquisitions programs and initiatives can collaborate and solve shared problems, establishing the ITVMO is a major step toward that goal.

The ITVMO is chartered and led by an Executive Steering Committee (ESC) comprised of several agencies including those with the largest IT BIC vehicles. The ESC determines the strategic direction and project priorities for the ITVMO to solve problems for agencies and vendors alike.

To identify shared challenges and opportunities throughout government, the ITVMO surveyed hundreds of IT and acquisition experts including the Chief Information Officers Council (CIOC) and the Chief Acquisition Officers Council (CAOC) as well as several communities of practices. The ITVMO team also conducted listening sessions with industry groups. The data and feedback gathered from across government is driving the challenges the ITVMO seeks to address in the near future.

ITVMO Customer Segments

The ITVMO’s primary customers are the programs and offices responsible for making buying decisions at each agency, and the vendor community. On January 27th, the ITVMO hosted an Open House for agencies to provide an overview of the ITVMO’s mission and services, and to answer any questions from the community. More information about the ITVMO Open House, including a video recording of the event, is available to government employees.

Based on customer feedback, the ITVMO is working on several products and services that will be made available to agencies in the near future, including:

  • Continuing a Small Business Webinar Series developed in partnership with the IT Government-wide Category and the American Council for Technology and Industry Advisory Council Small Business Alliance so agencies and vendors can learn how GSA’s Federal Acquisition Service Multiple Award Schedules Program will allow agencies to more easily procure IT products and services from small businesses.
  • Vendor Profiles that provide agencies with pricing information, specific vendors’ terms and conditions, and best practices for negotiating with that vendor.
  • Deep Vendor Intelligence crowdsourced from IT acquisition experts from across the federal government participating in integrated project teams (IPTs).
  • A Technology Life Cycle Assessment to provide agencies with insights into buying emerging technology and updating existing systems and services to meet evolving needs.
  • A deep dive and review of current Cost Avoidance Methodologies used by IT BIC acquisitions vehicles. The ITVMO is working closely with GSA’s IT Category to provide recommendations on how to improve the accuracy and reliability of cost avoidance methodologies and the underlying contract data.

If any of the above interest you, we would love to connect with you. Please feel free to reach out to the ITVMO inbox at itvmo@gsa.gov.

Coming Soon…

The ITVMO recently launched the first of several IPTs made up of the federal government’s foremost experts in working and negotiating with specific IT vendors. The IPTs will produce recommendations and strategies that can be shared and leveraged throughout government.

ITVMO - Integrated Project Teams

On May 12, 2021, The ITVMO will also host an Industry Day intended for our industry and vendor partners to learn about the mission of the ITVMO and the best way to collaborate with the ITVMO and federal IT acquisitions staff.

Finally, the ITVMO will soon launch our website to share the ITVMO’s latest updates and activities, post relevant templates and resources, and direct users to the relevant information to meet their IT acquisition needs.

Additional insight can be found on our ITVMO MAX page, and you can sign up for our newsletter. If you have any questions or general inquiries, please feel free to reach out to us at the ITVMO inbox at itvmo@gsa.gov.

Please follow us on Twitter @GSA_ITC and LinkedIn to join our ongoing conversations about government IT.

To get updates for this blog, please sign up on the right-hand side of the page where it says Sign up for Blog Updates.