Tag: Cost Saving

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Update to Better Contracting Initiative 2

In an earlier blog post, Transforming Government IT Procurement: Better Contracting Initiative Priority 2, I introduced the Better Contracting Initiative (BCI) as a driving force behind our ongoing efforts to modernize government IT procurement. 

I described the Governmentwide Acquisition Strategy initiative led by the IT Vendor Management Office (ITVMO) to centralize engagement with critical Original Equipment Manufacturers (OEMs) and negotiate universal contract and process improvements to ensure that all agencies benefit from best-in-class terms and pricing as “One Customer.”

Today, I’ll provide details on the ITVMO’s Governmentwide Microsoft Acquisition Strategy (GMAS), an unprecedented initiative to forge a strategic partnership between the government and Microsoft, and provide immense value to the government and one of its critical IT suppliers.

The GMAS origin

In 2023, the ITVMO launched the GMAS initiative to help standardize government contract terms and pricing for Microsoft products and services, offered by many resellers, regardless of where or how agencies acquire them. The goal was to consolidate best-in-class terms into a universal term sheet that agencies could apply to any government buying vehicle. With best-in-class terms and enhanced cybersecurity standards, all government agencies, large and small, would benefit from the U. S. government’s size and weight, and avoid the inefficiencies of negotiating certain contract terms at each procurement. The process was designed to be collaborative, both across the government and with Microsoft, to generate efficiencies for all parties.

Comprehensive due diligence and preparation

After reviewing Microsoft contracts from each of the 24 Chief Financial Officers (CFO) Act agencies, the ITVMO compiled a list of 150+ contract terms and conditions worthy of standardization due to their varying language and benefits. ITVMO also performed an extensive price analysis that revealed substantial variance in pricing from resellers due to factors not always driven by “size of the prize.”

These contractual and price variances revealed an opportunity to capitalize on identified flexibilities, establishing best-in-class contract elements to apply to all government contracts.

With every CFO Act agency participating, the ITVMO hosted a Civilian Services Acquisition Workshop (C-SAW). Over two days, the group collaboratively concentrated the original list of terms and price reduction concepts down to 24. These 24 items comprised the foundation of the GMAS initiative.

Partnership with Microsoft

Over the course of several months, the ITVMO, Office of Management and Budget, and Microsoft’s Federal Division discussed the government’s requests and proposed additional ways to establish a strategic partnership. 

The teams walked through each item to understand the specific requests and the underlying challenges. Stakeholders from Cybersecurity and Infrastructure Security Agency (CISA) engaged with Microsoft’s cybersecurity teams to discuss the critical security elements and standards that GMAS aimed to achieve. 

Recently, the government provided a detailed compendium of solutions for Microsoft to formally consider at the corporate level, as many of the items require updates to long-standing corporate policies. Considerations and discussions on the original 24 challenges are ongoing as of October 2024.

Looking ahead

Microsoft has committed to working with the ITVMO to advance the initiative’s progress. We will continue to work with Microsoft to finalize a path forward.  Throughout the project, Microsoft has acknowledged how implementing consistency across contracts between agencies and resellers would improve its performance as a product and service provider. 

Having spent the last six months working with Microsoft, the government is pleased with the emerging alliance. Clearly, both sides value the other as a critical partner, as demonstrated by the willing collaboration of the GMAS effort. The government is confident that this project will yield unprecedented success and pave the way for more strategic endeavors with other critical IT industry partners.

The GMAS initiative is truly a first-of-its-kind effort to solidify the government as “one customer” in the eyes of a critical industry partner. Building on the anticipated success of GMAS, the ITVMO intends to launch similar efforts with other IT OEMs in FY25. 

Stay tuned for more updates on GMAS and upcoming ITVMO initiatives to improve IT buying conditions for the federal government.

Visit our website to learn more about how GSA’s Office of Information Technology Category addresses the BCI through the ITVMO.

Please follow us on LinkedIn to join our ongoing conversations about government IT.

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Terrestrial connectivity problem? Meet GSA’s satellite solutions.

Problem: Meeting the need for reliable and flexible connectivity

The digital landscape and the federal IT market are extremely fast-paced and ever-evolving; federal agencies require robust, flexible, and reliable connectivity solutions to maintain their operations seamlessly, regardless of location. Even more critical are remote or emergency situations where traditional broadband solutions may fall short. Many agencies face such challenges, needing reliable connectivity for maritime and remote operations. This is one way GSA’s goals of simplifying federal procurement processes helps ensure agencies get what they need and deliver for the American people.

Solution: Leveraging Low Earth Orbit (LEO) satellites through EIS

LEO satellites’ recent innovations have made them more affordable and accessible. Closer to Earth than traditional geostationary satellites, LEO satellites offer faster response times and more reliable data exchange, both essential to maritime and remote operations.

One great example hits close to home. GSA is also our customer, and the agency uses our solutions. My team collaborated with GSA’s Chief Information Officer to integrate LEO satellite services as part of their Software Defined – Wide Area Network solution to provide high speed connectivity for remote locations, as well as alternate connectivity in a potential emergency situation. Working through the Enterprise Infrastructure Solutions contract vehicle, we helped the organization get the necessary equipment and services. This partnership shows how GSA’s EIS can transform modern IT solutions.

“We’re focused on providing a secure, forward-leaning work environment where we can accomplish our mission regardless of location or emergency situation,” said Erika Dinnie, associate CIO at GSA’s Office of Digital Infrastructure Technologies.

“We streamlined our network, eliminated bottlenecks, incorporated software-defined networking to simplify network management, and implemented a zero trust security posture.”

Enhanced operational efficiency and real-time data exchange

By deploying a SD-WAN that includes LEO satellite services, agencies can revolutionize their operations, allowing for cost-effective, real-time data exchange from remote, airborne and maritime locations. This enhances GSA’s ability to efficiently monitor and respond to environmental changes and emergencies. Agencies can get game-changing real-time data exchange. 

Successfully implementing through EIS highlights the contract vehicle’s flexibility and shows the practical benefits of adopting cutting-edge technology to meet mission-critical needs.

Why agencies should consider LEO services

LEO satellites offer many advantages for federal, state, local and tribal agencies, especially those operating in remote areas or requiring reliable backup solutions. Key benefits include:

  • Faster response time: Due to their lower altitude, LEO satellites transmit data quicker and suffer lower latency than other satellite services.
  • Cost-effectiveness: Innovations and increased competition have made LEO solutions more affordable than ever.
  • Reliable connectivity: LEO is ideal for remote or underserved areas where traditional broadband services are unavailable or unreliable.
  • Scalability and flexibility: Agencies can easily scale services based on their needs, ensuring uninterrupted operations.

Acquiring LEO and SD-WAN services through EIS or MAS IT

Agencies looking to use LEO satellite solutions or enhance their network infrastructure with SD-WAN can use GSA’s EIS and Multiple Award Schedule IT contracts.

EIS Contract Vehicle

  • Offers a comprehensive suite of services, including LEO satellite integration and SD-WAN architecture.
  • Simplifies the procurement process with pre-vetted vendors and streamlined acquisition procedures.
  • Provides cost savings through aggregated federal buying and increased competition among suppliers​​​​.

MAS-IT

  • Agencies can purchase satellite communication services through the COMSATCOM Special Item Number 517410.
  • Provides a wide array of IT products and services, including managed network services and cloud-based solutions​​​​.

Expert support and resources

GSA’s Solutions Brokers can help agencies navigate the acquisition process and select the best solutions to meet their specific needs. They provide technical consultation, scope reviews and solicitation templates to ensure a smooth and efficient procurement process​​​​.

Interested in learning more? Please watch our recent webinar about GSA’s LEO satellite solutions, as part of our Executive Education Series. The event featured GSA’s satellite and mobility subject matter experts and a special guest calling in live from Utqiagvik, Alaska! Slides from the presentation are available below for download.

Slides for November 6, 2024 Low Earth Orbit with Enterprise Infrastructure Solutions CLP Class 508 ReviewedDownload

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Transforming Government IT Procurement: Better Contracting Initiative Priority 2

As part of our ongoing efforts to modernize government IT procurement and management, the Better Contracting Initiative (BCI) has been a cornerstone of our strategy at the Governmentwide IT Program Management Office. Today, I am excited to discuss the strides we are making under the BCI, particularly Priority 2, which focuses on negotiating common enterprise-wide software licenses.

We’ve embarked on a journey to streamline how our federal government procures and manages its software assets. Our new Governmentwide Acquisition Strategy initiative not only aims to enhance operational efficiencies but also to achieve substantial cost savings and increase buying efficiencies.

Strategic collaboration and enhanced efficiency

Our approach under Priority 2 of the BCI involves collaboration and strategic negotiation directly with Original Equipment Manufacturers (OEMs), which are essential in managing the government’s vast array of IT resources. By centralizing our engagement processes and encouraging industry to view government agencies as “one customer,” we are ensuring that all government agencies, large and small, benefit from the best possible terms and prices, avoiding the inefficiencies of fragmented and duplicative contract terms.

IT Vendor Management Office’s role in the Governmentwide Acquisition Strategy initiative

The IT Vendor Management Office (ITVMO) has been instrumental in this effort, spearheading direct engagements by developing partnerships with OEMs, conceptualizing solutions for governmentwide challenges, negotiating resolutions, and establishing guidelines that will serve as the benchmark for software procurement across federal agencies. The Governmentwide Acquisition Strategy initiative is truly a governmentwide endeavor.

Steps to success

The ITVMO first identifies target OEMs by soliciting quantitative and qualitative data from all 24 Chief Financial Officers (CFO) Act agencies. Using analysis of governmentwide spend and the gravity of common OEM-specific challenges, the ITVMO recommends an OEM to address, which is then validated and approved by government leadership.

The ITVMO then collects contract data from all 24 CFO Act agencies and performs significant analysis on terms and pricing to identify inconsistencies and abnormalities (both good and bad). With the help of a Governmentwide Integrated Project Team, the ITVMO builds a list of best-in-class terms and target pricing to pursue via a variety of recommended solutions.

After a comprehensive review and discussion of these recommended solutions through a Civilian Service Acquisition Workshop, which further supports implementation of BCI through Prong #3 focusing on getting requirements right the first time which will avoid waste and save financial resources, the CFO Act agencies and the ITVMO works to finalize a set of governmentwide requests for the OEM.

Finally, the government engages the OEM in a collaborative fashion by walking decision-makers through the government’s challenges and recommended solutions for the purpose of cooperative adjustment and, ultimately, acceptance of our governmentwide concepts through modifications to all governmentwide acquisition vehicles so that all federal entities get the benefits of our “one customer” approach.

Consistency in contracts = Better contracting

The initiative is part of a broader effort to not only manage costs but also to ensure that the software we procure is secure, reliable, and meets the diverse needs of the federal workforce. To that end, we’ve made significant progress in identifying key areas where terms and conditions can be standardized to benefit all agencies. Our focus has been on improving license flexibility and mobility, enhancing cybersecurity measures, and implementing cost-effective pricing strategies. The feedback from various stakeholders has been overwhelmingly positive, indicating strong support for a more unified approach to software licensing in the federal sector.

Looking ahead

As we continue to advance this initiative, the insights gained from our ongoing discussions and negotiations will inform our strategies, ensuring that the federal government remains a prudent and effective purchaser of IT resources. To that end, the ITVMO is putting together a guide for agency acquisitions, specific to critical OEMs, to ensure broad recognition and adoption of the best-in-class practices we learned about throughout the Governmentwide Acquisition Strategy process. The goal is not only to save money but also to improve our IT infrastructure, making it more responsive to the needs of our agencies and the public.

The Better Contracting Initiative is a testament to our commitment to innovation and excellence in government IT procurement. With Priority 2, we are setting new standards for how the government collaborates and negotiates in the IT realm, ensuring better outcomes for all our stakeholders. Stay tuned as we continue to make strides in transforming government IT procurement for the better.

Visit our website to learn more about how ITC is addressing the BCI through the ITVMO.

Please follow us on LinkedIn to join our ongoing conversations about government IT.

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Celebrating a major small business milestone

The U.S. General Services Administration (GSA) is deeply committed to supporting small businesses, recognizing them as the backbone of our economy and a critical component of innovation and growth. GSA contract vehicles provide small businesses with unprecedented opportunities to compete for federal contracts, helping them to expand their capabilities, grow their operations, and contribute significantly to the nation’s economic vitality. By facilitating streamlined procurement processes and offering dedicated support, GSA ensures that small businesses can effectively meet the needs of agencies while achieving their own business goals. This commitment not only drives agency success but also fosters a diverse, resilient, and dynamic IT industry that benefits all.

The 8(a) STARS III GWAC exemplifies this effort. As the contract approaches its 1,000th task order, it’s a great time to highlight the remarkable achievements of this contract vehicle and the significant benefits it provides to federal agencies and small businesses alike. This milestone underscores the impactful contributions of our industry partners and the vital role 8(a) STARS III plays in advancing agency missions through innovative IT solutions.

Enabling agency success

8(a) STARS III is designed to provide federal agencies with innovative IT services solutions from highly qualified 8(a) small businesses. The contract supports a broad scope of IT services, including cybersecurity, artificial intelligence, IT help-desk support, and more. This flexibility allows agencies to address a wide range of IT needs efficiently and effectively.

One of the key benefits of 8(a) STARS III is its streamlined procurement process. By leveraging this pre-competed contract vehicle, agencies can save time and reduce procurement costs, enabling them to focus more on mission-critical activities. Additionally, the sole-source capabilities of 8(a) STARS III enable faster acquisitions and provide direct access to small disadvantaged businesses, enhancing efficiency and promoting socio-economic goals.

What our customers are saying

The success of 8(a) STARS III is a testament to the capabilities and innovation of our industry partners. Here are some real quotes from our recent customer survey that highlight the positive impact of this contract:

  • Standardization and compliance: “The 8(a) STARS III standardized labor categories, established labor rates, and pre-negotiated terms and conditions streamlined the acquisition process and helped to ensure compliance and reduce risk. Also, the step-by-step ordering instructions and the links to tools and resources on the website were an added benefit that were comprehensive and easily accessible.”
  • Ease of use: “STARS III was very easy to utilize. The list of industry partners allowed me to find capable vendors, and the ordering guide allowed me to streamline my acquisition and receive RFQ responses quickly.”
  • Enhanced efficiency: “The 8(a) STARS III sole source authority helped me streamline my acquisition and save time.”
  • Support for Small Business: “We needed an expedited award to a small business. 8(a) STARS III accomplished this with great rates!”

Achieving socio-economic goals

In addition to providing top-notch IT solutions, 8(a) STARS III plays a crucial role in helping agencies achieve their socio-economic goals. By awarding task orders to 8(a) small disadvantaged businesses (SDBs), agencies can support small business growth and help meet the President’s goal of increasing the share of federal contracting dollars going to SDBs to 15% by FY2025. This contract vehicle not only drives agency success but also fosters a diverse and resilient IT industry.

The 8(a) STARS III GWAC is designated as a Best-in-Class contract by the Office of Management and Budget (OMB), further affirming its value and effectiveness in meeting government-wide IT needs. This designation reflects the contract’s high standards, competitive pricing, and ability to deliver quality solutions.

Looking ahead

As we approach this significant milestone, we remain committed to supporting our agency partners and industry stakeholders. The continued success of 8(a) STARS III is a shared achievement, made possible by the dedication and expertise of our industry partners. We look forward to building on this momentum and driving further innovations in IT procurement.

Visit our website to learn more about GSA’s 8(a) STARS III or use our IT Solutions Navigator to find the vehicle that’s right for you.

Please follow us on LinkedIn to join our ongoing conversations about government IT.

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Without you, we can’t make IT happen!

March marks National Procurement Month, a period to honor procurement professionals and the acquisition workforce across industry and government. Professionals like you who give your all to serve the public interest and make things happen.

Whether it’s making the most of emerging technologies like artificial intelligence or securing contracts to improve an agency’s cloud solutions and emergency mobile services, procurement professionals have tangible effects on the American public.

I want to take a moment to acknowledge the acquisition professionals across all levels of government and industry that work with GSA to deliver Best-in-Class service.

Key to successful organizations

Government acquisition professionals are out there every day doing the hard work of evaluating requirements to determine what’s possible, what’s working, and what could be improved. From reviewing offers and making awards, to monitoring the contract progress with a focus on transparency and accountability, you continue to make a difference and ensure taxpayer dollars are spent responsibly.

Team acquisition

Acquisition is a team sport, and as we continue to build IT acquisition vehicles, we recognize how important it is to be engaged and transparent with our agency and industry partners and to embrace innovative acquisition solutions, while learning from stakeholder feedback and expert procurement professionals in the IT field. Each group is instrumental to the success of our mission.

Evolving and improving

New technologies are rapidly changing and improving how we do procurement. Promising new tools such as Robotic Process Automation (RPA), machine learning, and AI are set to further streamline procurement processes and improve supply chain visibility. Credit for much of procurement’s quick tech evolution over the last couple of years can also go to members of the acquisition workforce: Data analysts, chief information officers, and emerging tech subject matter experts who have developed, found, tested and deployed IT solutions that make procurement more efficient and less risky, expanding our ability to directly impact the bottom line and drive successful outcomes for agencies.

Buy, sell — Be part of the procurement picture

Without YOU, we can’t make IT happen! Thank you for your unwavering dedication.
Do you want to continue your professional development as an IT procurement professional? Learn more at GSA’s Information Technology Acquisition University https://gsa.gov/itau or sign up for a training session and earn CLPs at https://gsa.gov/events.

Are you ready to be part of the vendors who support the American public? Find out how to work with GSA and become a vendor at the Vendor Support Center https://vsc.gsa.gov/vsc/.

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Working on a critical acquisition? Start with GSA’s Market Research as a Service

Before making a mission-critical acquisition, agencies can save time and resources in finding compliant suppliers, capabilities, competition levels and more to understand the market landscape. GSA’s Market Research as a Service (MRAS) conveniently delivers meaningful market data at no cost to federal, state, and local agencies.

How does MRAS work with agencies?

Through FAR Part 10-compliant Requests for Information (RFIs), sources sought, industry days, and advanced product research, MRAS collects data to help customers understand where their need fits within the GSA governmentwide marketplace.

MRAS experts partner with federal, state, and local agencies to create customized RFIs and help agencies shape their overall acquisition strategy with a thorough, tailored market research report. These services are available at no cost and can be completed typically in two weeks or less.

Record of success with MRAS

In three years, MRAS has conducted over 3,000 RFIs for customers, including more than 25% specifically for IT Category Special Item Numbers (SIN) on the GSA Multiple Award Schedule (MAS).

Top customers served:

  • U.S. Air Force
  • U.S. Army
  • U.S. Navy

Better techniques, better results, Best in Class

The MRAS team uses extensive technology tools and the latest research techniques to generate the best information for customers, and generates a list of vetted, Best in Class GSA industry partners who can fulfill a customer’s unique requirements. The team also works closely with GSA’s talented Customer Service Directors (CSD) to research and review the category, SIN, or contract that best meets the customer’s requirements while following applicable compliance guidelines and maximizing resources.

Customers can review the results of their MRAS request with a member of GSA’s CSD team to answer questions and consider next steps.

Recently, the MRAS team produced a market research report for a multimillion-dollar Department of Defense (DOD) project at Nellis Air Force Base, Nev. and Fort Irwin, Calif. In less than two weeks, the team identified more than 40 potential sources. DOD ultimately found a winning match on the MAS IT professional services SIN.

GSA’s MRAS – Your free resource to start your agency’s successful acquisition journey

GSA’s MRAS offers customers invaluable help through a key component of the acquisition process. MRAS helps agencies make informed acquisition decisions precisely and efficiently. Contact MRAS to learn more and get started today.

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Introducing the IT Vendor Management Office: a new government-wide collaborative effort to solve the toughest challenges in federal IT acquisitions

The last months have been a whirlwind of activity for the new government-wide Information Technology Vendor Management Office (ITVMO). We not only chartered the ITVMO, but have started working with several partner agencies and IT acquisition experts from across government to identify existing resources that can assist agencies with their buying decisions. The ITVMO brings together the most critical players in the federal IT acquisition landscape to solve challenges agencies and vendors face when buying and selling IT products and solutions.

Launched in October 2020, the ITVMO is a government-wide effort to amplify the benefits of managing vendor engagement in the IT Category to make IT acquisitions faster and more cost effective. The ITVMO serves as a trusted independent advisor and advocate to help agencies buy common IT goods and services. As a one-stop shop, the ITVMO will leverage government-wide IT procurement data, conduct market research, and develop shared agency acquisition knowledge to support agencies’ buying decisions.

There are many programs and initiatives across government that are interested in improving how government buys IT. The ITVMO is unique in that it is a collaborative effort amongst partners in Category Management (CM) with the most critical IT acquisition Best in Class (BIC) contract vehicles and associated programs including:

  • The General Services Administration (GSA);
  • The National Aeronautics and Space Administration (NASA);
  • The National Institutes of Health (NIH);
  • The Department of Defense (DOD);
  • The White House Office of Management and Budget (OMB) Office of Federal Procurement Policy (OFPP).

Through this collaboration, the ITVMO will advance the goals of IT Category Management (CM) to improve how the government buys common IT goods and services and enable the government to act more as a single entity by sharing best practices and acquisition intelligence as well as eliminating the unnecessary duplication and redundancy that exists between federal agencies.

What’s Happening & What’s Next

One of the central drivers of CM is to mature federal IT acquisitions so that the government acts more like a single buyer rather than many independent agencies. By creating a space where some of the biggest and most impactful federal IT acquisitions programs and initiatives can collaborate and solve shared problems, establishing the ITVMO is a major step toward that goal.

The ITVMO is chartered and led by an Executive Steering Committee (ESC) comprised of several agencies including those with the largest IT BIC vehicles. The ESC determines the strategic direction and project priorities for the ITVMO to solve problems for agencies and vendors alike.

To identify shared challenges and opportunities throughout government, the ITVMO surveyed hundreds of IT and acquisition experts including the Chief Information Officers Council (CIOC) and the Chief Acquisition Officers Council (CAOC) as well as several communities of practices. The ITVMO team also conducted listening sessions with industry groups. The data and feedback gathered from across government is driving the challenges the ITVMO seeks to address in the near future.

ITVMO Customer Segments

The ITVMO’s primary customers are the programs and offices responsible for making buying decisions at each agency, and the vendor community. On January 27th, the ITVMO hosted an Open House for agencies to provide an overview of the ITVMO’s mission and services, and to answer any questions from the community. More information about the ITVMO Open House, including a video recording of the event, is available to government employees.

Based on customer feedback, the ITVMO is working on several products and services that will be made available to agencies in the near future, including:

  • Continuing a Small Business Webinar Series developed in partnership with the IT Government-wide Category and the American Council for Technology and Industry Advisory Council Small Business Alliance so agencies and vendors can learn how GSA’s Federal Acquisition Service Multiple Award Schedules Program will allow agencies to more easily procure IT products and services from small businesses.
  • Vendor Profiles that provide agencies with pricing information, specific vendors’ terms and conditions, and best practices for negotiating with that vendor.
  • Deep Vendor Intelligence crowdsourced from IT acquisition experts from across the federal government participating in integrated project teams (IPTs).
  • A Technology Life Cycle Assessment to provide agencies with insights into buying emerging technology and updating existing systems and services to meet evolving needs.
  • A deep dive and review of current Cost Avoidance Methodologies used by IT BIC acquisitions vehicles. The ITVMO is working closely with GSA’s IT Category to provide recommendations on how to improve the accuracy and reliability of cost avoidance methodologies and the underlying contract data.

If any of the above interest you, we would love to connect with you. Please feel free to reach out to the ITVMO inbox at itvmo@gsa.gov.

Coming Soon…

The ITVMO recently launched the first of several IPTs made up of the federal government’s foremost experts in working and negotiating with specific IT vendors. The IPTs will produce recommendations and strategies that can be shared and leveraged throughout government.

ITVMO - Integrated Project Teams

On May 12, 2021, The ITVMO will also host an Industry Day intended for our industry and vendor partners to learn about the mission of the ITVMO and the best way to collaborate with the ITVMO and federal IT acquisitions staff.

Finally, the ITVMO will soon launch our website to share the ITVMO’s latest updates and activities, post relevant templates and resources, and direct users to the relevant information to meet their IT acquisition needs.

Additional insight can be found on our ITVMO MAX page, and you can sign up for our newsletter. If you have any questions or general inquiries, please feel free to reach out to us at the ITVMO inbox at itvmo@gsa.gov.

Please follow us on Twitter @GSA_ITC and LinkedIn to join our ongoing conversations about government IT.

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EIS Endgame – The Next Phase of the Government’s Transition Off Expiring Telecommunications Contracts

“Often, greater risk is involved in postponement than in making a wrong decision.”

Harry Hopf, a business consultant of the early 20th century, said these words, and many project management gurus probably have them hanging decoratively on their (now home) office walls.

This quote sums up our advice to agencies as we approach the next milestone guiding the governmentwide transition off GSA’s expiring Networx, Washington Interagency Telecommunications System 3 (WITS3), and Local Service Agreement contracts. In this post, we will explore why the transition should be at the top of everyone’s mind and what to expect from GSA as we close it out.

Enterprise Infrastructure Solutions timeline with milestone dates.

Time Is Running Out

By September 30, 2022, 100% of agencies’ telecom inventory must be off the expiring contracts and moved to GSA’s Enterprise Infrastructure Solutions (EIS) program.

The transition, at this point in time, presents an opportunity for your agency to take control of its own destiny. Agencies have seen upwards of 30% savings over current costs and will benefit as they transition their services. They don’t have to worry about exponential cost increases or operational disruptions due to services left on expired contracts. They are free to implement their modernization plans, confident that the technologies and services they plan to introduce are secure and in-scope.

GSA Positions Agencies for a Successful Transition

Some agencies are still in the process of contractor selection. We understand that pandemic mission priorities have taken precedence and want to reaffirm our availability to support agency transitions. If your agency is struggling with the acquisition phase, GSA is here to help! Key services include:

  • An inventory of complete services that need to be transitioned, including custom reports for your agency
  • Technical, acquisition, and ordering assistance, plus automated tools to directly assist agencies with expediting EIS task orders
  • GSA in-scope reviews of agency solicitations
  • Regular outreach to agencies’ Integrated Transition Teams to monitor transition progress and provide guidance

Disconnect Before You’re Disconnected

March 31, 2021 is the next major transition milestone, when 50% of legacy services must be disconnected. At the current rate, the government is not on track to meet the September 30, 2022 milestone for completion. Reliance on expiring contracts risks disruption of critical services delivered to the public.

We made that fact plain in a January 27 letter to all our agency partners and outlined remedies for any agency in jeopardy of missing the milestone dates. In particular, we want agencies to be aware that as of October 1, 2021, GSA will no longer accept or process any exception requests for its expiring contracts.

This is all part of GSA’s plan for the Closeout of Transition to EIS, which details the phased approach we will employ to complete the disconnection of services from the expiring contracts. The objective is to get agencies to transition themselves, with our support, and avoid unilateral disconnection. For those left with services on expired contracts, there will be no viable way to reinstate them. GSA will be unable to help.

Act Now

If your agency needs help with its transition, please contact the IT Customer Service Center at 855-482-4348, or send an email to ITCSC@gsa.gov. We encourage you to reach broadly across the CXO community in your agency. Include Chief Information, Acquisition, and Financial Officers in conversations on transition, financials, and risk.

For more resources on this topic, visit our EIS Transition page. Here you’ll find the GSA Transition Handbook, the GSA Project Plan for Closeout of Transition, the Transition Progress Tracking Report, and much more.

As always, follow us on Twitter @GSA_ITC and LinkedIn to join our ongoing conversations about government IT.

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Reach the last mile with Connections II

In today’s high-tech world, finding the right contract vehicle can mean the difference between getting a task done efficiently and tediously searching the procurement landscape.

Much can be said for an existing contract with a pre-vetted pool of qualified industry partners and efficient ordering procedures. Agencies can depend on Connections II, whether focused on present needs like supporting the demands of a 100% mobile workforce, or future goals, like using 5G networks to coordinate a galaxy of devices.

Opportunities like this do not last forever. In this post we will take a look at one of our proven contracts that is now entering its final phase. Agencies that act now can realize some serious savings!

Connections II is a global, multi-year indefinite delivery, indefinite quantity (IDIQ) contract. This contract makes it easy and cost effective for government agency officials to find, acquire, and implement network infrastructure solutions, including:

  • Infrastructure design, installation, and implementation.
  • Professional services to support existing networks.
  • Upgrading network equipment, standards (including IPv6), and systems.
  • Transition planning and integration services.
  • Customized client-specific systems.

All without the need to create a new contract.

After many years of service, Connections II is approaching the culmination of its period of performance. However, task orders in place by January 18, 2021 can extend for up to five years.

Why Connections II?

With Connections II, you’ll have access to convenient, one-stop shopping to meet agency needs for labor, equipment, and solutions to support telecommunications, networking and network-centric applications at the LAN, building, campus, and enterprise level.

Save Time and Money

Use the inter-agency contract to reduce agency costs and acquisition time, allowing your agency resources to focus more on mission-critical operations. Strong competition means competitive prices. Additionally, your agency may be eligible for tiered pricing.

Integrate Your Enterprise, Worldwide

Connections II helps federal agencies integrate building and campus networks as part of a global infrastructure transport telecommunications solution. It also supports traceability of equipment sources to aid in managing your supply chain.

Get Full-Service Contractor Support

Contractors help agencies determine requirements and support their business goals. Incidental construction is permitted, including integral trenching, wall repair, related electrical, and HVAC.

Access Pool of Qualified Contractors and Small Businesses

Customers have access to a highly qualified set of 19 pre-qualified/pre-selected contractors. You’ll also have the choice among 9 small businesses for making socioeconomic set-asides.

Enjoy Flexibility

As a Connections II customer, you’ll have access to multiple types of task orders. You can choose between self service or GSA-assisted task ordering. Choose from priced contract line item numbers (CLIN) or add unpriced items (anticipated and expected) that are within scope. You can also set your own timelines.

Get Expert Help

Our team understands your technical needs. We have documented sample statements of work (SOWs) and other helpful information on our Resources page. We’ll walk you through the options available as your acquisition strategy develops.

Enable Transition

While the window for Connections II is closing, the door to Enterprise Infrastructure Solutions (EIS) is open wide. Included among the resources we offer is a SOW dedicated solely to managing the transition of services from one platform to another or from an old contract to a new contract. Agencies can update their infrastructure using the services provided under Connections II and smooth the way for their transitions to EIS.

For assistance anytime, please contact ConnectionsII@gsa.gov. Ask us how your agency can realize savings and reach the last mile with Connections II!

Please follow us on Twitter @GSA_ITC and LinkedIn to join our ongoing conversations about government IT.

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Working Hard to Improve Security, Safety, and Quality of Life for Americans

This blog post is part of a seven-part series reviewing the Acquisition Gateway and IT Category data, trends, expertise, and advocacy that GSA’s ​Office of Information Technology Category (ITC) organization offers to support other agencies’ missions.

(Note: This is a guest blog post by Amando E. Gavino Jr., Director, Office of Telecommunications Services. Gavino is responsible for a portfolio of telecommunication acquisition solutions that provide government agencies the ability to meet their diverse set of telecommunication requirements.)

ITC’s Office of Telecommunications Services provides a wide variety of offerings to federal, state and local governments which includes voice, video, data, managed network services, call center services, mobile and wireless, satellite services, last mile connections and much more. Because of our partnership with industry and our robust solution sets, we are able to provide government agencies seamless access and support, thus achieving shared value and expanding the benefits of modern technology. We’re continually transforming and enabling improvement to the security, safety, and quality of life for our nation and its citizens.

We enhance security by providing the communications services that connect law enforcement resources with information locally and worldwide to counter crime and terrorism. We also support the safety of our men and women in uniform, humanitarian relief, disaster-response, and counterterrorism efforts through satellites. And the telecommunications service we provide also improves government’s ability to respond  anywhere and anytime through mobile devices (i.e., tablets and wireless smartphones); enhances patient health care for veterans and aging population; supports farmers and ranchers; tracks wildlife and diseases; and ensures food safety and inspections.

A Look Back at 2016

We’re always trying to improve, and here are a few ways:

Simplifying, Standardizing, and Buying in Volume

The Category Management (CM) approach to simplify, standardize, and make use of volume to streamline enterprise-wide telecom is the focus of Enterprise Infrastructure Solutions (EIS). CM helps us adapt our solutions as the industry changes and as agency needs change. For example, we’re being less local and more global to ensure agencies adopt security and unified communication technologies that comply with best practices.

Managing Telecom as a Subcategory

We are managing Telecom and all of our offerings in IT as a comprehensive portfolio and have technical, functional and acquisition experts to help agencies buy in a more efficient way and improve mission delivery.

Engaging Agencies and Industry

In 2016, GSA continued to engage agency and industry partners to shape the upcoming EIS, which will replace Networx and local and regional telecom services. We formed the EIS Infrastructure Advisory Group (IAG) to define priorities share best practices, plan for transition and ensure the final EIS solution meets government’s needs.

Optimizing Telecom Use and Spend

Because of our strong partnerships with agencies, GSA’s telecommunications program is recognized as “the government’s telecommunications program,” and as a result, we are able to aggregate and leverage more than $2 billion in annual spend and document over $675 million in savings.

Providing a Range of Purchasing Options

We recognize that ease of use is critical for our agency customers so we offer a range of purchasing solutions across our IT and telecommunications contracts — everything from self service through delegated procurement authority … to monitoring contract service level agreement achievement … to providing advice and consulting to providing fully assisted services.

Enhancing Agencies’ Understanding of Telecom Purchases

Telecom has been managed as a category for a while. Because of standard service definitions and contract terms in contracts like Networx, agencies can make “apples to apples” comparisons around services. This makes it easier for GSA and other agencies to make comparisons between suppliers and to get the best value for their purchases. And, because of the data we collect on purchasing, GSA can clearly see purchasing trends which shape future contracts (e.g., EIS, etc.) and our discussions with agencies and suppliers. We continually refine this data driven approach to supplier management to get better value for agencies and taxpayers.

Here is what we have seen over the past 10 years. Demand for bandwidth has increased at a compound annual growth rate that exceeds 30 percent, but our normalized costs for the bandwidth has decreased. Part of this is simply an industry phenomenon. Bandwidth is getting cheaper; however, part of this is due to our data driven approach to our interactions with suppliers. We expect bandwidth to be “cheaper by the dozen” and we have an approach to ensure this is the case. Further, most agencies are modernizing their networks through increased bandwidth demand, especially via Ethernet services. For instance, enterprise network services are migrating towards 10/100/1000 Mbps Ethernet; our Networx extensions focused on this migration and Ethernet is an EIS required service.

The increased demand for these services drove purchasing up 10 percent on Networx in 2016, which further lowers telecom costs, especially for Ethernet services. The availability, performance, and price of Ethernet services will remain important for years to come. In 2017 and beyond, EIS is on target to continue lowering costs for government.

2017 Telecom Priorities

Our biggest priority in 2017 is to continue to collaborate across government and industry, and begin the transition to EIS.

The EIS Transition Challenge Government-wide

GSA and agency partners are preparing for the EIS awards so transition can begin and be completed by 2020. All agencies using Networx were required to submit Agency Transition Plans, which were due in fall 2016. We are excited to continue to work with industry and agency partners to take advantage of new solutions and new technology.

Mobility Savings and Enhanced Management

Mobile services are also in the spotlight in 2017. Five wireless service plans — three data and two voice plans — represent more than 90 percent of federal government’s purchases of mobile services. Standardized buying forces competition to focus on price and quality since many features and requirements are the same (Federal Strategic Sourcing Initiative-Wireless (FSSI-W) customers paid 26%  less in 2016 than in 2012 because of this simple standardized strategy). In 2017, the government-wide Mobile Services Category Team (MSCT) will drive further savings as FSSI-W growth continues and the MSCT defines the next-generation mobility program.

Demands for Bandwidth, Security, and Satellites

Bandwidth demands and security capabilities will continue to grow in 2017, and we’ll also launch a new Commercial Satellite Custom Commercial SATCOM Solutions (CS3) contract.

In all these areas, we partner with agencies to find the best telecom infrastructure solutions to meet mission needs.

Learn More about Telecom Solutions

To find out more about available tools, best practices, and telecom solutions, select Telecommunications and Network Services on GSA’s website and visit the Telecommunications Hallway on the Acquisition Gateway.

Please follow ITC on Twitter @GSA_ITC and LinkedIn to join our ongoing conversations about government IT. Visit all the IT Hallways on the Acquisition Gateway for more information on the IT category and subcategories.